Job

Business Executive Assistant

  • Location

    Mayfair

  • Sector:

    Executive Assistants

  • Job type:

    Permanent

  • Salary:

    £45k - 55k per year

  • Contact:

    Joss Search

  • Contact email:

    claire@josssearch.com

  • Contact phone:

    .

  • Job ref:

    JN -092021-16350

  • Published:

    6 days ago

  • Duration:

    6 months

  • Expiry date:

    2021-12-06

  • Consultant:

    Claire Johnston

Business EA to Co-Head of Europe

St James’s

Up to £65k

 

We have a new role working for an established and well known top tier US owned Private Equity firm based in St James’s with a unique opportunity to join their London office supporting the Co-Head of Europe.

 

The role

 

Our Client are hiring for an additional EA to work in the office of the Co-Head alongside and collaborative with another EA with your main responsibilities focused on extensive Business tasks. This is a busy and demanding office where no two days will be the same so this client are looking for a strong EA with solid experience working in a fast paced environment, who is ambitious and driven and looking to move their career forward to the next level.

The firm have a very low turnover of staff, a great and professional culture. They look after their staff extremely well.

 

Responsibilities (but not limited to)

 

  • Complex business diary management
  • Arranging business travel and itineraries
  • Managing all documentation relating to business travel - visa/permits
  • Working across the firm with global offices
  • Working with Portfolio companies to manage Board meetings and related documentation
  • Screening calls
  • Dealing with all (business) written, email & telephone correspondence in a pro-active manner
  • Setting up conference/video calls
  • Completion of expenses using Concur
  • Preparation of PowerPoint presentations
  • Maintaining Salesforce/Deal Engine database and contacts list, Excel spreadsheets and Weekly Activity Reports
  • Managing business conference and events schedules (in liaison with team colleagues)
  • Filing, photocopying, faxing, binding
  • Provide support to EA to Co-Head of Europe

 

Requirements

  • Discreet, trustworthy, team player, able to exercise sound judgement at all times 
  • Willingness to work outside of core hours (early/late/weekend) when required
  • Ability to process work quickly and respond to MD’s demands immediately 
  • Multi-tasker who can prioritise workload and react to short-notice urgent requests 
  • Must be able to work seamlessly with 1st Executive Assistant and to be able to cover each other at a moment’s notice
  • Ability to liaise with people at all levels 
  • Ability to deal with highly confidential material in a responsible manner 
  • Calm, non-confrontational and flexible personality 
  • Eye for detail and accuracy 
  • Ability to take a proactive approach to tasks with limited or no supervision

 

Skills

  • First class Personal Assistant skills including typing 60wpm+
  • Excellent communication and organisational skills
  • Excellent PC skills (Microsoft Office suite)

 

The Details 

  • Non-contributory pension – 10%
  • PMI
  • Critical Illness / Death in Service
  • Beautiful offices
  • Free lunch and breakfast
  • 25 days holiday
  • Salary up to £65k
  • Hours are 9am – 5.30pm with flexibility required
  • Flexi working – one day working from home offered alongside reduced summer working hours

 

This is a really great opportunity to work at a high level for a top tier firm that offers some flexibility, a great environment and excellent benefits. 

Please do apply today if you are interested!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.