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EA and Office Admin - Frankfurt

  • Location

    Frankfurt

  • Sector:

    Administration

  • Job type:

    Permanent

  • Salary:

    £43.9k - 61.5k per year

  • Contact:

    Joss Search

  • Contact email:

    phoebe@josssearch.com

  • Contact phone:

    020 3096 7064

  • Job ref:

    JN -092019-13583

  • Published:

    1 day ago

  • Duration:

    6 months

  • Expiry date:

    2019-10-27

  • Startdate:

    2020-01-06 00:00:00

Executive Assistant / Office Manager
€50,000 - €70,000

Frankfurt

Are you a hard-working, resilient, and ambitious candidate who’s looking for an exciting new Executive Assistant/Office Manager role in the bustling city of Frankfurt? Are you fluent in both German and English, and want to take on the next challenge in your career by working collaboratively as an EA in an internationally respected investment firm? If the answer is yes, then look no further. Our client is seeking a pro-active and committed Executive Assistant to fill this ‘hands on’ role in their wonderful new Frankfurt branch. The company values teamwork and integrity just as highly as it values innovation and excellence.

THE ROLE

This role will be split approximately 70% EA duties and 30% office operations, and will involve supporting the Head of Office and two others, as well as working alongside and mentoring the receptionist/team assistant.

Your responsibilities will include, but are not limited to:

  • Supporting a Senior Executive as well as providing additional support to teams of visiting executives from global offices
  • Intensive schedule and diary management, including complex travel arrangement planning
  • Regular liaison and interaction with various departments and offices
  • Being responsible for the smooth running of day-to-day office administration and operations
  • Providing day-to-day IT support
  • Screening and handling all incoming telephone calls in a responsive and timely manner
  • Meeting and greeting all visitors and clients in an appropriate and professional manner
  • Full secretarial duties, including accurate and efficient filing, typing and preparation of business correspondence, project documents and presentations, and using a variety of software packages to an advanced level

THE CANDIDATE

An ideal candidate for this Executive Assistant and Office Manager role will be a highly-motivated, adaptable, and organised team-player, who is able to adapt and perform well in a fast-paced environment, whilst also possessing the following skills:

  • Fluent in both written and spoken English and German
  • Excellent secretarial, organisational and problem-solving skills
  • Excellent standards of spelling and grammar
  • Have a minimum of 5 years EA experience with 2 supporting at a leadership level in a corporate environment
  • Have a professional, committed attitude and approach

THE BENEFITS

  • Life Insurance
  • Pension - matching scheme
  • Gym subsidy
  • Dental
  • Annual healthcare
  • Discretionary bonus
  • Travel insurance
  • 25 days holidays
  • Free breakfast
  • Annual salary reviews
  • Paid overtime at time and a half over 40 hours
  • ·Standard hours are 9am – 6pm.