Executive Assistant & Office Manager - International Investment Firm - Stockholm

  • Location


  • Sector:

    Executive Assistants

  • Job type:


  • Salary:

    Market related

  • Contact:

    Joss Search

  • Contact email:

  • Contact phone:


  • Job ref:

    JN -032021-15402

  • Published:

    6 days ago

  • Expiry date:


  • Consultant:

    Jacqui Hauser

Executive Assistant & Office Manager

International Investment Firm


Our client is seeking a hard-working, resilient, and proactive candidate who’s looking for an exciting new Executive Assistant & Office Manager role in Stockholm! You must be fluent in both Swedish and English and want to take on the next challenge in your career.  This is a new role and you will have the opportunity to work as the sole support for the office – you’ll support all Executives and Associates based in the office (circa 5 people) and look after the running of the office itself. 


This will be an extremely fast-paced role supporting the investment professionals including a busy MD, but flexibility to cover visiting colleagues will be essential, and ensuring the office is always maintained and fully functional. Your responsibilities will include, but are not limited to:

  • Intensive schedule and diary management, including complex travel arrangement planning
  • Regular liaison and interaction with various departments and offices
  • Being responsible for the smooth running of day-to-day office administration and operations
  • Screening and handling all incoming telephone calls in a responsive and timely manner
  • Full secretarial duties, including accurate and efficient filing, typing and preparation of business correspondence, project documents and presentations, and using a variety of software packages to an advanced level


An ideal candidate for this Executive Assistant & Office Manager role will be a highly motivated, adaptable, and organised team-player, who is able to adapt and perform well in a fast-paced environment, whilst also possessing the following skills/experience:

  • Fluent in both written and spoken English and Swedish
  • Excellent secretarial, organisational and problem-solving skills
  • Excellent standards of spelling and grammar
  • Have a minimum of 5 years’ EA experience at a similar level
  • Have a professional, committed attitude and approach
  • Ideally come from a financial or consultancy environment in which you have needed to use initiative and be a self-starter
  • Have a strong cultural understanding of how business is conducted in Sweden
  • Be able to think outside of the main responsibilities to ensure the whole team and office is supported


The package is highly competitive with benefits including:

  • Discretionary bonus
  • Annual salary reviews
  • A truly collaborative international team
  • Open plan environment & open-door policy
  • Encouragement to take on projects and up-skill

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.