Job

Executive Team Assistant

  • Location

    Munich

  • Sector:

    Executive Assistants

  • Job type:

    Permanent

  • Salary:

    Competitive Salary & Benefits

  • Contact:

    Joss Search

  • Contact email:

    jacqui@josssearch.com

  • Contact phone:

    0

  • Job ref:

    JN -102021-16433

  • Published:

    2 days ago

  • Expiry date:

    2021-10-31

  • Consultant:

    Jacqui Hauser

Team Assistant / Teamassistent (m/f/d)

Private Equity Firm

Munich

A private equity firm in central Munich is seeking a Team Assistant to support a team of 5 investment professionals.  This is a full secretarial & administrative role, requiring a strong team player who enjoys working at a fast pace.   You must have worked in an international firm or in 5-star hospitality in a support role, for example on reception, administration or events, and speak German & English to a fluent level - this is essential for this role! 

This is perfect for you if you have some administration experience, or front of house with admin duties, and/or worked in first-class, 5 star hospitality / hotels, and would like to work under the guidance of another more Senior Executive Assistant to learn how to be a first-class Assistant in an environment that demands excellence!

THE FIRM

My client is an international private equity firm with modern and spacious offices in central Munich, with further plans to expand, creating a lot of opportunity for career development.  This firm has an open-plan culture in a prime location in Munich, with regular social events, and a strong sense of team. Career progression is actively supported and encouraged.  You will be part of a wider Assistant team in Munich. 

THE ROLE

This role is a full organisational, secretarial and administrative support role for a busy and successful client-facing team.  You will be the key to the team working seamlessly and they will need support with bespoke administration (which you will learn if you haven’t worked in this environment before) and will need you to be incredibly organised. The main duties are:

  • Managing multiple diaries and arranging meetings across time zones, for all members of the team
  • Coordinating and booking international travel with often complex itineraries
  • Processing expenses
  • Some basic translation of reports and presentations
  • Replying to emails in German and English on behalf of the team
  • Document management (signatures, printing, binding)
  • Further administrative tasks related to when needed on an ad-hoc basis 
  • Occasional event organisation for the local teams
  • The role is based on Reception so you must be happy to meet and greet guests along with another Assistant / Office Manager alongside your Team Assistant duties

THE CANDIDATE

This is a role for a very humble, professional, friendly and calm candidate who enjoys a fast pace and who wants to learn, not afraid to ask questions. One of the best things about this role is the Assistant team you will work within – everyone supports each other in their roles as Assistants and are a close team, and you will learn a lot, developing to more of a Senior Assistant role during your time in the company.

To be successful in this role, you must:

  • Have experience in a Team Assistant or Administrative Assistant role in an international
  • Be very "customer service" minded – hotel background / Hotelfachfrau qualification advantageous
  • Possess fluent German and English language skills – you will proofread documents so German grammar and accuracy must be a strength of yours!
  • Be able to build professional relationships
  • Have the ability to prioritise and handle multiple requests
  • Be resilient and calm when there are last-minute changes
  • Be able to say no when necessary
  • Be a team player
  • Have a high level of accuracy and attention to detail
  • Have good knowledge of MS Office (Outlook, Excel, PowerPoint, Word)

THE PACKAGE

On top of a competitive base salary (in line with experience) there are the following benefits:

  • Discretionary bonus
  • Annual salary review
  • Wellness benefits – gym on site!
  • A truly collaborative international team
  • Open plan environment & open-door policy
  • Career progression 
  • Work in a supportive team with a “buddy” to cover your workload in your absence

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.