Job

Job

Senior Administrative Assistant - Frankfurt

  • Location

    Frankfurt

  • Sector:

    Executive Assistants

  • Job type:

    Permanent

  • Salary:

    Competitive Salary and Package

  • Contact:

    Joss Search

  • Contact email:

    jacqui@josssearch.com

  • Contact phone:

    0

  • Job ref:

    JN -072021-15822

  • Published:

    9 days ago

  • Duration:

    6 months

  • Expiry date:

    2021-07-25

  • Startdate:

    2021-09-01 00:00:00

  • Consultant:

    #

Senior Administrative Assistant

Asset Management Firm

Frankfurt

 

A global asset management firm with modern offices in central Frankfurt is seeking a Senior Administrative Assistant to work in a team of Assistants to support a Fund / Investment team. This is a full secretarial & administrative role, requiring a strong team player who enjoys working at a fast pace and supporting multiple members of the investment team, including a Senior Executive.  All staff speak German & English to a professional level, and this is essential for this role! 

THE FIRM

My client is an international asset management firm with an ever-growing office in central Frankfurt, with further plans to expand - this is an exciting time to join the company!  This firm has an open-plan culture in a prime location in Frankfurt, with regular sociable events, a strong sense of team and clear diversity policy. Career progression is actively supported and encouraged. 

THE ROLE

This role is a full organisational, secretarial and administrative support role for a busy and successful investment team that has a high number of deadlines and high level of standards.  You will be the key to the team working seamlessly and they will need support with bespoke administration (which you will learn if you haven’t worked in this environment before) and will need you to be incredibly organised.  The main duties are:

  • Managing multiple diaries and arranging meetings cross time zones, for all members of the team
  • Coordinating and booking international travel with often complex itineraries
  • Processing expenses
  • Processing fund invoicing
  • Some basic translation of reports and presentations
  • Proof reading investment documentation
  • Maintaining the client management database and running reports
  • Document management (signatures, printing, binding)
  • Further administrative tasks related to when needed on an ad-hoc basis 
  • Occasional event organisation

THE CANDIDATE

This is a role for a very calm, professional and strong Assistant who enjoys a fast pace and supporting a team rather than just one or two investment professionals.  One of the best things about this role is the Assistant team you will work within – everyone supports each other in their roles as Assistants and are a close-knit team! 

To be successful in this role, you must:

  • Have experience in a similar role, preferably in an international firm
  • Possess Professional German and English language skills
  • Be able to build professional relationships
  • Have the ability to prioritise and handle multiple requests
  • Be resilient and calm when there are last-minute changes
  • Be able to say no when necessary
  • Be a team player
  • Have a high level of accuracy and attention to detail
  • Have good knowledge of MS Office (Outlook, Excel, PowerPoint, Word)

THE PACKAGE

On top of a competitive base salary (in line with experience) there are the following benefits:

  • Discretionary bonus
  • Annual salary review
  • 10% BVV
  • A truly collaborative international team
  • Open plan environment & open-door policy
  • Work in a supportive team with a “buddy” to cover your workload in your absence
  • Diversity and gender equality is at the forefront of this firm’s equal opportunity practice

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.